Purpose

The Learning Management Environment Steering Committee (LMESC) identifies opportunities and provides recommendations regarding the tools and functionality of University-wide learning technologies.  The Steering Committee will employ its technology and pedagogy expertise to advance learning, discovery, and engagement grounded in sound principles of learning and practice. This group will research and discuss the role of learning technologies at Northeastern University.

Current Membership

Current membership as of April 2019. You will need to log in with your Northeastern Office 365 account in order to access this page. Non-members are encouraged to reach out to their college representatives or email lmesc@northeastern.edu with questions or concerns related to teaching and learning technologies.

Representing the Northeastern University Community, the LMESC is charged with:

  • Identifying opportunities for improvement by creating efficiencies, expanding access to technology and improving support in the LME
  • Identifying opportunities for innovation in teaching and learning enabled by educational technologies that integrate to the LME
  • Providing a forum where faculty, staff, students and administrators can present learning technology requests and requirements for research and review.
  • Providing guidance and make recommendations regarding any significant issues that may arise with the use of educational technologies by students and faculty.
  • Developing recommendations that guide a more holistic approach for identification, implementation, communication and support around institutional teaching and learning systems and services.
  • Providing recommendations regarding University policy that pertain to the application and use of technology in teaching and learning
  • Participating in university-wide initiatives that impact teaching and learning technologies
  • With ITS & Provostial sponsorship, submit proposals and/or recommendations for enterprise level initiatives to Senior Leadership Team for review and approval

Responsibilities of individual members

  • Attend and fully participate in committee meetings
  • Seek feedback from and provide information to their respective colleges
  • Serve on subcommittees or special assignments as needed.
  • Inform and advocate to their college or school regarding opportunities or technologies discussed in LMESC.
  • If a person does not believe they can make the meeting on an ongoing basis, he or she should see that another member is appointed either temporarily or on a long-term basis.

Additional Committee Support

Information Technology Services staff will participate and be available to provide support as needed in committee meetings.

Subcommittees or working groups

In order to facilitate project work that may fall to the committee, at times it will be necessary for project-specific subgroups to assemble to address project work.  In those cases, the Committee will oversee the work of any subgroup, project teams and the University Digital Team. These groups will be created to develop and implement the number of initiatives, projects, and reports relative to the Committee charter.  The groups will bring proposals and recommendations to the Committee for review, and seek input from the Committee when implementing the University strategy, creating or revising policy, prioritizing specific projects, and determining implementation approaches.  Groups will provide regular updates to the Committee on the status of all their work.

Leadership

The Learning Management Environment Steering Committee is comprised of two co-chairs from Academic Technology and Center for Advancing Teaching and Learning Through Research (CATLR). Initial committee members will be nominated by their Deans or senior leaders and by invitation. Future committee members will be selected through a nomination process founded on their engagement in the ongoing conversation about current and emerging learning technologies and the broad spectrum of need.

The membership of this  group represents the key areas of academia and learning technology support. The group should remain small, while ensuring representation across the NU community. Though the research for each member would be more intensive, a small group will ensure that focused efforts among representatives of key decision makers can lead to effective action.

  • Members will be invited to serve on the steering committee with recommendations from the committee (once established) for consecutive terms.
  • Members will serve for a two year staggered term with the possibility of reappointment. Some members may choose to serve a one year term.
  • If a member leaves the committee for any reason, a new member from the same area will be appointed to complete the term.
  • Committee members serve as a formal liaison between the steering committee and the areas they represent.

Membership

  • Two faculty from each college (variety of tenure, tenure-track, adjunct & other educators)
  • One representative from CATLR
  • One representative from ATS
  • One representative from the Library
  • One student from SGA
  • One student from GSG
  • One representative from LLN
  • One representative from ITPC

Structure/Operating Procedures

The committee is responsible for providing guidance, feedback and dissemination related to the University’s teaching and learning technology strategy.

Governance Framework

As an advisory group to Northeastern’s Chief Information Officer (CIO), the charge of the committee is to provide recommendations to the CIO about how university teaching and learning resources should be allocated. While ITS cannot guarantee that all recommendations will be enacted, many of the issues brought to the committee are decided at the level of the Assistant Vice President of Academic Technology and Customer Services who sits on this committee as well, which ensures accountability. For those broader reaching topics that are decided by the CIO, we have commitment from the CIO office that recommendations will be met with a thorough review and a quick response. In all cases, a rejection of a recommendation would mean that there are material constraints that need to be communicated back to the committee before it is asked to re-evaluate and resubmit the recommendation.

The biggest decisions (especially those that will require substantial funding) will be decided at the level of the Information Technology Executive Committee (ITEC).

More information can be found about the ITS organizational structure and ITS Leadership at this page.  More information about ITS governance may be found here.

Decision making

The committee will make use of discussion and consensus as much as possible to formulate a specific recommendation on topics brought to it.

The deliberative process will follow a three-phase process:

  1. LMESC co-chairs will present a recommendation document to the committee in a monthly meeting, which will include known impacts on individuals, groups, and university resources. The committee will ask clarifying questions and engage in preliminary discussion.
  2. Committee members will seek feedback from their colleagues. Conversation may take place over the LMESC email list.
  3. At the next monthly meeting, the group will discuss further and decide whether to vote on the recommendation as is or revise it to gain consensus within the group. Members will be asked to vote during this meeting; those not in attendance may vote on the recommendation after the meeting and within 48 hours. Recommendations must pass with 2/3 affirmative votes. No quorum is required other than the 2/3 affirmative votes necessary for the recommendation to pass, though a vote may be tabled until the next meeting for any reason, including low turnout or lack of necessary information, upon a majority vote of the members present at the meeting. For tabled items, the chairperson or designee will contact the originator for more information if needed.

The output of this process will be a vote on a specific recommendation with number of yes/no/abstain votes documented. Consensus processes typically strive for a lack of dissent, but, failing this, minority positions will be forwarded along with any recommendation to the decision-maker or decision-making body.

Meeting Frequency

  • The LMESC has a standing meeting that will meet monthly and as needed, with possible breaks in July and August.
  • The subcommittees of the LMESC may meet monthly, every other month, or as needed depending on workload or projects.
  • Agenda items must be submitted to a co-chair. The agendas will be posted to the membership at least 24 hours prior to each meeting.

The co-chairs will see that minutes are kept of all meetings. The minutes will include all actions taken and make note of all significant discussions. Minutes will be distributed (or posted) to all members of the committee.

Non-committee members may attend and make comments at any meeting and may request to be placed on the agenda to make presentations.

Communications

The committee will report annually to the Northeastern community. The report will include updates on the status of academic technology at Northeastern, recommendations that support the strategic plan, a summary of the progress of previous recommendations, and discussion of future goals and objectives for the committee.

Revisions to the charter may be made with approval of the CIO at the recommendation of the committee. If a majority of members votes to begin a discussion about revision, the committee may then set about writing a specific recommendation for revision, which would follow the process outlined in the Decision Making section above.