About

Mission Statement

The Northeastern University Club Sports Department promotes the athletic and intellectual development of every student-athlete, providing unrivaled opportunities to compete, lead and contribute to the community. Each club is unique in the purpose, but driven by these guiding principles that embody what it means to learn experientially.

Meet The Staff

Nick Avery

Associate Director of Club Sports & eSports
n.avery@northeastern.edu
617-373-8727

Drew Taylor

Coordinator of Club Sports
an.taylor@northeastern.edu
617-373-2680

Chelsey Wright

Coordinator of Club Sports
c.wright@northeastern.edu
617-373-7766

More Information

The Northeastern University Club Sports Program is overseen by the Club Sports Office consisting of the Associate Director of Campus Recreation – Club Sports & Facilities and two  Coordinator’s of Campus Recreation – Club Sports, in partnership with the Northeastern University Department of Athletics and Campus Recreation. Their role is to provide administrative guidance to each individual club sport. Each club is formed, developed, governed, and administered by the student membership of that club.

  • Provide our student population the opportunity to use their recreational time to extend their competitive lives through intercollegiate physical activity both familiar and perhaps new to them
  • Develop leadership skills through organization and administration of club sport teams
  • Nurture the opportunity to forge relationships and camaraderie through team activities
  • Work toward the sustainability of each club sports program through alumni/affinity outreach and development strategies with the goal of securing financial stability for their administration and operation

In keeping with Northeastern University’s mission, the Department of Athletics & Recreation supports the institution by providing a comprehensive, high-quality intercollegiate athletics and campus recreation program. The Department is committed to excellence in offering inspiring athletic, educational, and personal development opportunities through its core values: leadership, critical thinking, concept of “coach as educator,” appreciation of difference and community service.

  • Students organize clubs with administrative assistance and oversight from the Club Sports Office and utilize the fiscal budgetary services of the Student Activities Business Office.  As recognized student organizations, clubs are eligible for meeting space, facilities and other resources.  Partial funding allocations are provided yearly through Club Sports Discretionary Budget based upon compliance, eligibility, merit, championship qualification/participation  and club roster size
  • The Club Sports Office reserves the right to refuse recognition to any club that: 1) requires extensive funding, facilities, or resources; 2) involves high liability or risk factors; or 3) does not properly represent the Departments of Athletics, Campus Recreation / Club Sports and Northeastern University
  • The Club Sports Office may, upon advice of University officials, prohibit club activity in which the risk of serious and / or fatal injury is unacceptably high
  • The Club Sports Office reserves the right to refuse or revoke recognition of any club using facilities, funding, or any other University assets/property for personal monetary gain and/or promotion of a private enterprise
  • The Club Sports Office reserves the right to suspend or uphold budgetary transactions if team does not stay compliant to University and Club Sport policies, procedures or guidelines
  • Northeastern University Club Sport Teams are competitive in nature and include collegiate competition that is compliant with eligibility rules set by the university, individual clubs, and governing bodies of that particular sport
  • Northeastern University Club Sport Teams must be a member in good standing with a Regional Conference or National Sport Governing Body with developed standards of competition, participation compliance and an established/organized championship structure
  • To be considered for Northeastern University Club Sport status teams need to present through proposal these tenants of consideration; Local Competition, Student Interest, Financial Feasibility, and a National Sport Governing Body as reviewed, considered and approved by the Club Sports Office

In order to propose a new Club Sports at Northeastern University, four main criteria must be met:

  1. Local Competition– Local defined as Universities/Colleges within New England with Club Sports Departments comparable in scope to Northeastern University
  2. Student Interest- At least 1 and a half of a competitive lineup must be on roster (i.e. Basketball= 8)
  3. Financial Feasibility– Club must be able to maintain a proper amount of funding throughout the year so that costs of operation do not exceed a feasible amount of income to the team
  4. National Governing Body– Organization that oversees rules and regulations and has a national championship event

In addition to meeting all four of the above, a new Club Sport must also submit a Team Constitution describing club policies and procedures. This is the document that will provide direction and structure to your club. The Club Sports Office has sample constitutions if one is required.

The Club Sports Office has the right to deny any proposal based on department budget, safety concern, and staffing restraints.

Northeastern University Club Sport Teams must be a member in good standing with a Regional Conference or National Sport Governing Body with developed standards of competition, participation compliance and an established/organized championship structure.

  • To be considered for Northeastern University Club Sport status teams need to present through proposal these tenants of consideration; Local Competition, Student Interest, Financial Feasibility, and a National Sport Governing Body as reviewed, considered and approved by the Club Sports Office

FAQ

Your duty as a Club Sport executive is to oversee and execute all administrative duties. This includes — but is not limited to — attending mandatory executive meetings, making all relevant reservations, and handling team finances, remaining in good communication with the Club Sport Office, and submitting all mandatory paperwork required. At minimum, each team is required to have a President, a Treasurer and a Safety Officer. It is up to the individual club on how the administrative tasks are divided up between executives. The Club Sports Office will continually monitor and ensure that each team is in good administrative standing and are always available as a resource to all executives.

DoSportsEasy (DSE) is a platform that all teams are required to use in order to keep track of their roster and schedules. All participating members must be approved on DSE before participating in any Club Sports-related practices and/or events.

A team is in good administrative standing if they are compliant with all Club Sports and Northeastern University policies and procedures. This includes ensuring rosters are filled out and approved, schedules and events are reported to the Club Sports Office, attending mandatory meetings, completing mandatory community service hours, and adhering to all deadlines. Executives should be in constant communication with the Club Sports Staff.

Each team must submit a Facilities Request Form prior to the new semester. This is to let the Club Sport Office know when and where you would prefer to practice. Practice slots are assigned by the Club Sports Office and are shared with other sports team.

There are different forms each team needs to complete depending on the type of reservation.

Hotels – All hotels should be booked through Lucid Travel, if possible, however it is not mandatory. If teams are using Lucid Travel, each club will have an individual account in which they can search for the hotel they want and complete all the necessary information, once completed that information will be automatically sent to the Club Sport Staff to complete the billing information and book the hotel.  

Alternatively, executives can submit a hotel request form that details exactly what they need. Please ensure that your team is compliant with your sport’s governing bodies when booking hotels.

Vans – University Vans are available and free to use for all Club Sports teams. In order to reserve them, please use this Van Reservation request form (for game days, and out of state travel), or this Van Reservation request form (for Practice days ONLY). You must have a certified van driver for every 12 people who will be traveling. The primary contact person regarding University vans is Matt Ells. To view the live van schedule click here. Please be aware that University Vans are a limited resource. If no University Vans are available, teams will need to rent vans and should submit an Avis Van Request Form to the Club Sports Office to book.

Flights – When a team needs to book a flight for competition, they must complete an airfare request form and contact the Club Sports Office to discuss a travel itinerary. From there, a meeting should be set up with the Club Sports Office to assist in the purchasing of flights for the trip. Please keep in mind that in order for the Club Sports Office to make these purchases, we must have on file a Traveling Club Members List for the event, which states all participants attending full name as appears on identification and a birthdate. Ideally, a team will give the Club Sports Office at least one month’s notice to ensure the lowest fees available with our preferred vendors.

In order to drive a University Van, all drivers must meet the following criteria: drivers must be 21 years of age or older, hold a valid driver’s license, have a copy of their driving record with a 3 year clean driving record, and must obtain a van certification by Northeastern University. When above paperwork is obtained, please email Matt Ells (m.ells@northeastern.edu) with your name and team you are representing. A link will be sent to you to complete an online test. After successful completion of the test, print/save the certificate and email it back to Matt Ells to schedule a driving test.

The Club Sports Office Staff is always available to answer any and all questions you may have and will try to accommodate all requests. Additionally, executives can direct questions or express concerns to the Club Sports Council — a body of select executives that serves as a liaison between club athletes and the Office — via email.

Every team can also book rooms and spaces on campus to hold meetings and events. For a full list of resources available, visit the Northeastern Student Resource Guide.

Any and all finances should be handled through the Student Activities Business Office (SABO), located in 433 Curry Student Center. Each team is assigned an Index Number to your club account that allows you to deposit or spend the money in your account. Purchases will need to be cleared through the Club Sports Office prior to ensure the purchase is approved.

Our office provides all official Club Sport teams with an initial allocation, if eligible, and meets the university/department criteria. Teams also receive a roster allocation when they complete mandatory compliance paperwork such as Risk forms, attend Fall Training, etc., all teams also have the chance to secure an administrative allocation at the end of the year if they complete all assigned paperwork and meet all mandatory deadlines set in our handbook.  Lastly, teams may receive a national’s allocation if they qualify for nationals.

If your team wishes to store items and equipment with the Club Sports Office, please submit a request to a Club Sports Staff member and each request will be determined on a case-by-case basis.

All Part-time coaches must submit their own hours at the link that is sent to them after they are officially hired by Club Sports and will be paid once their timesheet is submitted. We strongly encourage executives to communicate with their coaches and keep track of the hours they are submitting weekly in order to stay current with their account and to ensure hours are being submitted properly.